The Annual General Meeting of Malvern u3a will be held on Tuesday 30th November 2021 at 2.00pm at the Malvern Rugby Football Club, Spring Lane, Malvern Link, WR14 1AJ – Note this venue. It will be a hybrid face to face/zoom meeting. The relevant papers are shown below and can be downloaded by clicking the paper in question.
Electronic voting facilities will be enabled during the AGM for those on Zoom.
If you will not be able to attend the AGM, either in person or online, but would like to vote for any of the motions, then you may nominate a proxy. To do so, you must send either a completed proxy form or an email to the Secretary. If an email it should clearly show the following information:
- Your name and U3A membership number
- The name and U3A membership number of your proxy (if you wish this may be the Chair)
- The relevant voting items and your voting intention for each
The deadline for submission of proxies is 5.00pm on Monday 23rd November, after which any submissions will be invalid.
Timetable for Submitting Proposals
If you wish to propose a motion or nominate an officer/trustee in advance, for consideration at the AGM, a valid proposal with a second must be received by the 9th November 2021.
A full and final list of reports, motions and trustee nominations to date requiring a vote will be published by 16th November on this website. You will then have until 23rd November to submit any proposed amendments to the motions.
Principal Officer/Trustee Posts
We have received correctly completed nominations for many of the officer and trustee posts. These are shown in the voting list. Our constitution allows for a total of 15 trustees, consequently we still have vacancies for 5 trustees. To make a nomination, you should either send an email with the required information, or post a copy of the nomination form, to the Secretary. Email nominations should include the following:
- Your name and U3A number
- Name of the person you are proposing and the Trustee position applicable.
You need also to arrange for the nominee to indicate their willingness to be nominated and for a seconder to also send an email, with the above information, to the Secretary. If you do not do this, your nomination will be invalid.
It will be possible to nominate trustees at the meeting in person and providing there is evidence of their acceptance. We would prefer online attendees to refrain from doing this due to the difficulties involved.
Reports 1 to 4 and Motion 1 on the Voting List have already been proposed and seconded. Emails proposing and seconding any other motions must also be sent to the Secretary in accordance with the timetable outlined above.
The Voting list will be updated to a final version on 24th November.
We do intend to follow a number of simple precautions at the meeting although it is probable that our cohort of elderly, probably triple or at least double vaccinated individuals provides as safe a meeting space as it can be! Covid related precautions at the meeting will be as follows:
- Members asked not to attend if they are unwell.
- Members asked to take a Covid test before attending if possible
- Venue to be ventilated, sanitizer provided
- Masks to be worn when moving around the venue (you may take it off when seated)
- No refreshments provided, bring your own
I hope as many of you as possible will feel able to participate in the proceedings so that we will have a quorum and be able to carry out the requirements of the AGM. Please try and attend in person if you can, otherwise join us online.
Bill Culshaw. Chair