AGM (2022)
The Annual General Meeting of Malvern u3a was held on Tuesday 29th November 2022 at 2.00pm at the Malvern Cube, Albert Road North, Malvern, WR14 2YF. Details of the procedures followed are described below. The draft minutes of this meeting are also available in the links below. The next Annual General Meeting of Malvern u3a is scheduled for November 2023. Further details will be provided closer to the time.
Voting
If you will not be able to attend the AGM in person, but would like to vote for any of the motions, then you may nominate a proxy. To do so, you must send either a completed proxy form or an email to the Secretary. If an email it should clearly show the following information:
- Your name and U3A membership number
- The name and U3A membership number of your proxy (if you wish this may be the Chair)
- The relevant voting items and your voting intention for each
The deadline for submission of proxies is 5.00pm on Thursday 25rd November, after which any submissions will be invalid.
Timetable for Submitting Proposals
If you wish to propose a motion or nominate an officer/trustee in advance, for consideration at the AGM, a valid proposal with a second must be received by the 8th November 2022.
A full and final list of reports, motions and trustee nominations to date requiring a vote will be published by 14th November on this website. You will then have until 22rd November to submit any proposed amendments to the motions.
Principal Officer/Trustee Posts
We have received correctly completed nominations for many of the officer and trustee posts. These are shown in the voting list. Our constitution allows for a total of 15 trustees, consequently we still have vacancies. To make a nomination, you should either send an email with the required information, or post a copy of the nomination form, to the Secretary. Email nominations should include the following:
- Your name and U3A number
- Name of the person you are proposing and the Trustee position applicable.
You need also to arrange for the nominee to indicate their willingness to be nominated and for a seconder to also send an email, with the above information, to the Secretary. If you do not do this, your nomination will be invalid.
It will be possible to nominate trustees at the meeting in person and providing there is evidence of their acceptance.
Other Motions
Reports 1 to 4 on the Voting List have already been proposed and seconded. Emails proposing and seconding any other motions must also be sent to the Secretary in accordance with the timetable outlined above.
The Voting list will be updated to a final version on 24th November.
Best Wishes,
Bill Culshaw. Chair
