This year’s AGM will be held on Tuesday 28th November 2023 at 2.00pm at the Malvern Cube, Albert Road North, Malvern, WR14 2YF. All financial members will have received formal notification of the meeting by email, or by regular mail, if they have not provided an email address. The following documents related to the AGM are available below.
- AGM agenda
- Minutes of the 2022 AGM for approval
- Nomination form for Trustees and Officers
- Proxy Form for those unable to attend the meeting
- Chair’s Report for the 2022-23 year
- Treasurer’s Report for the 2022-23 Financial Year (Sept.2022-Aug.2023)
To view details of our last AGM in November 2022 please check AGM 2022
If you will not be able to attend the AGM in person, but would like to vote for any of the motions, then you may nominate a proxy. To do so, you must send either a completed proxy form (the preferred method) or an email to the Secretary. If an email, it should clearly show the following information:
- Your name and U3A membership number
- The name and U3A membership number of your proxy (if you wish, this may be the Chair)
- The relevant voting items and your voting intention for each
The deadline for submission of proxies is 5.00pm on Thursday 23rd November, after which any submissions will be invalid. Please see the proxy form for more details.
Timetable for Submitting Proposals
If you wish to propose a motion or nominate an officer/trustee in advance, for consideration at the AGM, a valid proposal with a second must be received by the 7th November 2023.
Motions should be concise & capable of being voted on by a ‘Yes’ or ‘No’.
A full list of reports, trustee nominations to date and motions requiring a vote will be published by 14th November on this website. You will then have until 21st November to submit any proposed amendments to the motions to the Secretary.
Principal Officer/Trustee Posts
Nominations can be made over the coming weeks. Our constitution allows a total of 15 trustees, including a Chair, Vice-Chair, Secretary and Treasurer. The names of those nominated will be announced on the website on 7 November. Please use the nomination forms noted above if possible.
Nomination may also be made by email to the Secretary. Email nominations should include the following:
- Your name and U3A number
- Name of the person you are proposing and the Trustee position applicable.
You also need to arrange for the nominee to indicate their willingness to be nominated and for a seconder to also send an email, with the above information, to the Secretary. If you do not do this, your nomination will be invalid.
It will be possible to nominate trustees at the meeting in person and providing there is evidence of their acceptance.
Richard T Phillips
Secretary Malvern u3a